Gem registration, also known as GeM (Government e-Marketplace) registration, is the process of registering on the online platform created by the Indian government to facilitate the procurement of goods and services by various government departments and organizations. The GeM platform was launched in 2016 and has since then revolutionized the way government procurement is done in India. In this article, we will discuss in detail the process of Gem registration in India.
Documents Required For GEM Registration in India
An Aadhaar card is a mandatory document for Gem registration in India. It is a unique identification number that is issued by the Indian government to its citizens. The Aadhaar card contains the individual’s biometric information, such as fingerprints and iris scans, which are used to verify the individual’s identity.
PAN card is another mandatory document for Gem registration in India. PAN stands for Permanent Account Number, and it is a unique 10-digit alphanumeric code that is assigned to every taxpayer in India. The PAN card is used for various financial transactions, and it is also required for Gem registration.
Digital Signature Certificate (DSC):
A digital signature certificate is a secure digital key that is used to verify the authenticity of electronic documents. A DSC is required for Gem registration as it is used to sign electronic documents and authenticate the user.
Certificate of Incorporation:
A certificate of incorporation is a legal document that is issued by the Registrar of Companies (ROC) when a company is formed. The certificate of incorporation contains details such as the company’s name, address, date of incorporation, and the names of the directors.
Memorandum of Association (MOA) and Articles of Association (AOA):
MOA and AOA are legal documents that contain the company’s objectives, rules, and regulations. These documents are required for Gem registration as they provide information about the company’s structure and governance.
Bank Account Details:
Gem registration requires the submission of bank account details, including the bank account number, IFSC code, and bank branch details. The bank account details are used for making payments and receiving refunds.
GST Registration Certificate:
Goods and Services Tax
(GST) is a tax that is levied on the supply of goods and services in India. Gem registration requires the submission of the company’s GST registration certificate as proof of registration.
Power of Attorney (POA):
Power of Attorney is a legal document that authorizes a person to act on behalf of another person or entity. A POA is required for Gem registration as it authorizes an individual to act on behalf of the company during the registration process.
Trademark Registration Certificate:
A trademark is a symbol or word that is used to identify a company’s products or services. Gem registration requires the submission of the company’s trademark registration certificate as proof of registration.
Letter of Authorization (LOA):
A letter of authorization is a document that authorizes an individual or entity to act on behalf of another individual or entity. A LOA is required for Gem registration as it authorizes an individual to submit documents and complete the registration process on behalf of the company.
Process of Gem registration
The Gem registration process in India is simple and can be completed in a few steps:
Step 1: Visit the GeM website
The first step to Gem registration in India is to visit the GeM website at Gem website. Once on the homepage, click on the “Register” button located on the top right-hand side of the page.
Step 2: Enter basic details
The next step is to enter basic details such as name, email ID, and mobile number. After entering the details, click on the “Generate OTP” button to receive a One Time Password (OTP) on your registered mobile number.
Step 3: Verify OTP
Enter the OTP received on your registered mobile number and click on the “Verify OTP” button.
Step 4: Fill out the registration form
After verifying the OTP, you will be redirected to the registration form. Fill in all the required details such as company name, address, and PAN number.
Step 5: Upload documents
The next step is to upload documents such as PAN card, GST registration certificate, and Aadhaar card. Make sure that all the documents are clear and legible.
Step 6: Submit the registration form
After uploading the required documents, click on the “Submit” button to complete the Gem registration process.
Step 7: Verification and approval
Once the registration form is submitted, it will be verified by the GeM team. If all the details and documents are in order, the registration will be approved within a few days.
Benefits of Gem registration
There are several benefits of Gem registration for both buyers and sellers:
Access to a large market
Gem registration opens up a huge market for companies that want to sell goods and services to government departments. The government is the largest buyer in the country, and by registering on Gem, companies can access this vast market. Companies can showcase their products and services on the platform and bid for tenders floated by government departments.
The Gem platform reduces the paperwork involved in government procurement. Companies can submit their bids online, and the entire process is transparent. All communication between the buyer and the seller is done through the platform, and there is no need for physical documentation. This makes the process faster and more efficient.
One of the biggest advantages of Gem registration is faster payments. Government departments are known for delayed payments, but with Gem, payments are processed within ten days of the invoice being raised. This is a big relief for small and medium-sized enterprises that face cash flow issues due to delayed payments.
Gem registration increases a company’s credibility. The platform verifies the authenticity of the company’s information, including its PAN, GST, and bank details. This ensures that only genuine companies are registered on the platform. This, in turn, increases the confidence of government departments in the companies they deal with, leading to increased business opportunities.
Gem registration is a cost-effective way for companies to reach out to government buyers. The platform charges a nominal fee for registration and transaction fees for successful bids. This is much lower than the cost of participating in traditional tenders, which involve printing and submitting physical documents.
Gem registration in India is a simple and straightforward process that can be completed in a few steps. The GeM platform has revolutionized the way government procurement is done in India, offering a wide range of products and services, transparency, and efficiency. Gem registration can benefit both buyers and sellers by providing access to a large market, lower prices, increased business opportunities, and fast and secure payments.